Jefferson Joint School District #251
Every Student Can Learn and Succeed
3850 E 300 N
Rigby, ID 83442
(208) 745-6693 / (208) 745-0848 (fax)
E-Rate Request for Proposal (RFP)
Wireless Access Points
February 21, 2018
Jefferson School District (JSD) is upgrading their current access points at the high school and is requesting proposals to purchase up to 96 wireless access points. The completion of the purchase from the RFP will be contingent upon funding from the Universal Service Program for Schools and Libraries (E-Rate), and may or may not be undertaken at the sole discretion of the district. Contract shall be awarded to the bidder receiving the most points on the included rubric.
Information and Proposal:
This RFP is available at http://jeffersonsd251.org/wirelessrfp and any questions from vendors will be answered on this webpage also.
JSD began upgrading their wireless access points two years ago and began installing Aruba Instant access points. JSD uses Aruba Airwave to monitor the access points and desires compatible equipment, information about Airwave is available here: www.arubanetworks.com/assets/ds/DS_AW.pdf . To this end, JSD desires to purchase up to 86 Aruba Instant 305 and 10 Aruba Instant 315 access points or a 100% comparable and compatible device. The Aruba Instant 305 Data Sheet is available at the following website for informational purposes: http://www.arubanetworks.com/assets/ds/DS_AP300Series.pdf .
The Aruba Instant 315 Data Sheet is available at the following website for informational purposes: http://www.arubanetworks.com/assets/ds/DS_AP310Series.pdf
Any awarded bid will be subject to E-Rate and District approved funding before any purchases are completed.
JSD would also like a heat mapping and engineering report for the high school building in order to place the APs in the ideal locations.
Sealed bids must be mailed or delivered to the District Office at 3850 E 300 N, Rigby, ID 83442 by 10:00 am MST on March 21st at which time bids will be publicly opened. Any bids received after 10:00 am will be disqualified.
Bids must include an E-Rate Service Provider Identification Number (SPIN) related to vendor name to verify vendor is a valid E-Rate participant. Any bids not containing a SPIN or a SPIN not related to the vendor name will be disqualified.
Proposal shall include the following:
Specifications of the proposed device including Brand/Model number, if proposed device is a model other than the Aruba Instant 305/315 then specs showing comparability to all aspects of the Aruba Instant 305/315 must be included, along with specs showing compatibility with Airwave monitoring system.
Price per unit, including any shipping charges. Price can be broken out into incremental per/unit prices based on quantities, in the event that the full 96 units are not purchased, otherwise price will be considered to qualify for any amount purchased from 1 to 96 units.
Vendor certification of authorization to provide specified products in new condition with components being covered by any manufacturer’s warranty.
Guarantee of product to include free delivery and replacement of any device found to be faulty upon installation, with vendor covering any and all required shipping fees for return of faulty product.
Timeframe for potential delivery of product to the District Office once bid is awarded and approval for purchase is granted.
Rubric for bid evaluation, winning bidder will be the one with the most points, in the event of a tie the lowest price bid will win:
|Considered Item||High Value||Middle Values||Low Value|
|Price||Lowest Price/Item Including shipping at 96 items purchased: 45 Points||Middle Price/Item Including shipping at 96 items purchased: 30 points||Highest Price/Item Including shipping at 96 items purchased: 10 points|
Cohesiveness of Product with current network
|Aruba Instant 305/315: 25 points||100% comparable/ compatible device detailed on a spec sheet provided in bid: 15 points||Non Aruba Instant 305/315 device and no spec sheet provided in bid: 0 points|
|Technology Department Knowledge of Installation||Aruba Instant 305/315: 20 points||100% comparable/ compatible device detailed on a spec sheet provided in bid: 10 points||Non Aruba Instant 305/315 device and no spec sheet provided in bid: 0 points|
|District’s Past Experience with Vendor||Positive Past experience: 5 points||No Experience: 1 point||Negative Experience: 0 points|
|Product Quality/Warranty||Guarantee of new product and has full manufacturer warranty: 5 points||No information provided in bid related to guarantee: 0 points|
|Heat Mapping and Engineering Report||Lowest Price to provide necessary report on ideal locations for APs: 20 points||Middle Price to provide necessary report: 15 points||Highest Price to provide report: 10 points|
|Total Points: _____/120|